5 Ways Task Management Tools Can Create A Detailed Project Schedule

Collaboration tools or social intranets are some of the most important elements of small business software. Online task management tools offer a solution to the common question of how to best manage tasks.  Poor task management leads to increased risk for poor communication, poor use of employee expertise and resources and failed project execution.

Using a task management tool allows you to create detailed project schedules and helps keep track of tasks.

Here are 5 ways that project and task management tools can help you create a detailed project schedule:

Establish The Executors

As you establish the goal of your project you’ll decide who is responsible for executing the associated tasks. Essentially you are deciding who the project manager is and who is on the project team.  Using a task management tool allows you to create a project group where all surrounding communication is in one place. This allows everyone to stay on the same page and to develop tasks and insight in one central area.  As each task is assigned and as the project changes and evolves, you can easily re-open, reassign, or delete tasks as needed. Team members will be notified in real-time of any updates or changes made.

Detail Task Outlines

Once you are ready to establish the specific tasks that it will take to meet your project goals, you can begin assigning tasks in your task management tool. Using an online task management tool as part of small business software it is easy to create tasks with detailed notes and documents. You can also outline who is responsible who what task and how each task should be performed. This makes it clear who is responsible for what and becomes a quick reference if questions arise.

Task Management Tools - 5 Ways to Create A Detailed Project Schedule

Establish Priorities

Use your online task management tool to establish the priority of the task. Is it due today, tomorrow, or sometime soon?  If your task is dependent on the completion of another team member’s task, you can change the priority at any time and adapt the task’s role in the project completion.  Everyone in the project team is notified in real-time.

Assign As Needed

Small business software for project and task management tools makes it easy to adapt a task status.  When you get into a task you may soon realize that it really needs to be broken into multiple tasks. With online task management tools, you can easily create a new task within in a project group and also re-open or re-assign existing task.  All changes are made in real-time so all stakeholders are kept up to date preventing duplicate efforts or confusion surrounding current status.

Receive Quick Feedback

Perhaps the biggest part of using any online task management tool to create a detailed project schedule is that you can instantly solicit feedback from project members.  With microblogging, chat and instant messaging, you can easily post comments and questions to help you stay on track.  When you create an environment of open communication, you can incorporate change much faster, adapt timelines and goals and stay on track because your questions are more readily answered.  With your task management tool, these threads are archived and become searchable.


Creating a detailed project schedule doesn’t have to be difficult.  With the collaboration abilities of an online task management tool, it is easy to manage projects and tasks better.

With MangoApps, you can easily break down tasks and stay on top of a project’s progress. To learn more about how MangoApps can solve your project management needs, schedule a demo today. 

Get new articles in your inbox